Workforce planning is also known as strategic workforce planning. It refers to the process by which you have to ensure that the right team of people is present at the right time.
Proper planning of any workforce requires a lot of strategies and critical thinking. You have to analyze various situations and make potential forecasts based on prior experiences. Workforce planning is important for various reasons.
Firstly, it helps you to secure talent in your organization and maintain that. Secondly, it also helps to minimize any kind of staffing issues. 53% of workforce planning depends on flexible working, which is why this is essential. Here are seven strategies to help you plan your team strategically.
1. Prepare for different situations
Nobody can predict what the future will be like. But it always helps to stay prepared so that when a mishap occurs, you have a fair idea of what to do.
For example, if you have a team of supermarket cashiers under you, you will understand that people are preferring to pay via automated scanning machines. This has led to a gradual decrease in cashier staff. So you need to come up with ideas so that your staff doesn’t get fired but customers also stay happy.
2. Ask for advice
Leaders often refer to other people’s guidance and experience in order to gain some insights regarding their own company.
If you wish to ask for advice regarding workforce planning, Ploy should be your first choice. It delivers scalable IT and workforce solutions to all your problems and helps you with things like project optimization and advisory.
With the help of experts from Ploy, you can see real-time results and develop your team easily.
3. Remember your company culture
It’s true that every company will undergo changes one day but this should never affect your core company culture. Technology will play an important role to make your work easier but your people and their skills are equally important.
When you plan a workforce, see how it affects the overall company culture and which values to preserve over time. This is because company culture has a large impact on the entire corporate value of your company.
4. Monitor results
It’s not enough to simply plan your strategies. You also need to monitor your results and see whether they are good or not. Monitoring real-time results is a great way to make sure all the decisions you make are accurate.
Using tools like Ploy, you can easily see your progress and measure it. Your workforce strategy is a fluid plan and might need adjustments from time to time. So it’s always good to be flexible and understand the growth.
5. Find future skills gap
Once you have successfully mapped out the beginning of your workforce strategy, you can plan ahead in terms of a skills gap. If you conduct a skills gap analysis, you will be able to see when some of your workforces will retire or go on leave.
This will help you to plan ahead and hire replacements for the people who are staying absent from your company. Will you shift to a more project-based kind of workforce or will you train existing employees?
6. Involve key stakeholders
One good idea in your planning strategy is to include key stakeholders of your company. They will be able to give you valuable insights and opinions. If you are going wrong somewhere, they will point that out to you.
Keeping stakeholders informed of your workforce strategy will also keep them a part of the loop so that if anything unforeseen happens, they will be prepared along with you. If any stakeholder has an alternate strategy, ask them to share it with you.
7. Analyze the current workforce
At the present moment, what does your workforce look like? Unless you monitor the current situation, you won’t be able to figure out what to change.
Talent analytics can be very useful here. It will give you key demographics regarding the present workforce, seniority profiles, and the type of contracts. In this area, you need to take care of two things- the quality and the quantity of the workforce that you have.
Over to you…
Any good workforce planning process begins with building basic guiding principles and ensuring that everyone follows them. Your team will have a roadmap to follow and the mistakes will also be lesser. Even the entire initiative will be much more effective.