Ever tried to send someone a Docx file these days, only for the person at the other end to think you’ve broken the document because they’re using Google Docs or Apple Pages hasn’t quite formatted it in the right way?
More and more organizations have moved to PDFs as the preferred file format for their reports. This article will go over some of the important business benefits you can get from report generation in PDF.
Easy to Share with Colleagues
Reports generated in the Adobe PDF file format (otherwise known as Portable Document Format) will be easier to print, share, and archive than other types of documents. They’re also more accessible for mobile use. If your organization employs several people, you can send the same PDF report to various individuals.
PDFs not only save you money because you won’t have to create separate reports for everyone in your team. But they also help boost efficiency in getting information out faster.
PDFs have text search capabilities, so you can find information in your PDF reports. You can also insert hyperlinks for easy access to related pages.
PDF adds a professional and polished feel to your reports. Designers who use this format can add illustrations, graphics, and professional fonts. These make your reports more attractive and readable.
Save on Storage Space
PDFs help you save money on storage space by minimizing storage requirements. A standard paper report takes up the same amount of space as a page in an average-sized book.
PDF file formats will help you save on printing costs as well because you won’t have to send out a hard copy of your report. And, due to their small file format mentioned earlier, it’s often more beneficial to send them via email than to print them out, even within the same team.
A PDF is easy to print and fast to create. You don’t need fancy design programs or plugins. Your colleagues can print the report by choosing a print option from within their browser and there you go!
Compatible Across Many Devices
PDFs are sharable, unlike Microsoft Word, RTF, or spreadsheet files. With one simple click, you can transfer your report from a computer to your colleague’s computer on the same network. They’ll still be able to view it as they did before.
And the best thing is that PDFs work great on all devices. So unlike formats like DocX, you don’t need to worry about making sure that your team members will have the right device to view your report. Use a universal tool like C# PDF Creator for best results.
PDFs support a large number of graphic and interactive elements that can help you add more context to your reports. That means you’ll be able to provide clients with more detailed information.
If you’re creating a cost accounting report, you can include complex charts and graphs that will help better communicate the data.
Easy to Edit
PDFs are easier to edit and easy to use by less experienced designers. If you need to make changes or edits, you can do so within the PDF. There’s no need to save a copy in another format.
Also, once changes occur, the viewer will see them so they won’t have to go through extra steps. Such steps include exporting another version or forwarding the document via email.
The Business Benefits of PDF Are clear
PDFs are an excellent option for generating reports that are shareable with colleagues. The business benefits are hard to ignore.
PDFs are easy to edit, share, and organize. And best of all, they’re an accessible format that works across many devices.
Keep reading for more exciting articles to boost your business!